You've got a pitch on Thursday. Or a candidate flying in from Manchester. Or a board that finally wants to meet in person. Whatever the trigger, you need a meeting room and you need it in the right part of London, at the right size, with Wi-Fi that actually works.
The good news is that London has more bookable meeting space than ever. This guide covers what to look for when hiring a meeting room in London: sizes, pricing benchmarks, what kit to insist on, and how to pick a room that fits the meeting you're actually running.
How much does it cost to hire a meeting room in London?
London meeting room hire is priced by the hour or by the half-day, with rates varying by area, room size, and the building's overall quality.
Small interview or 1-to-1 (2 to 4 people)
£40 to £50 per hour
Standard meeting (4 to 8 people)
£50 to £80 per hour
Boardroom (8 to 14 people)
£60 to £150 per hour
Training or workshop (12 to 25 people)
£100 to £250 per hour
Event space (25+ people)
From £165 per hour, with day rates available
Hubflow's meeting rooms start at £50 an hour in London, with larger boardrooms that can host events (from £165 an hour) for sessions that outgrow a standard room.
Match the room to the Meeting
The fastest way to waste money is booking a room that's wrong for the meeting. A few common mistakes worth avoiding:
Don't book a 12-person boardroom for a four-person meeting. You'll feel like you're presenting to an empty cinema, and the energy of the room collapses. Match the capacity to the headcount, plus one or two for guests.
Don't book a glass-walled room for confidential conversations. Investor calls, hiring decisions and sensitive client work. None of these belong in a goldfish bowl on a high-traffic floor. Ask whether the room is fully private, has frosted glass, or sits on a quieter floor.
Don't book a tight room for a creative workshop. If you're running a half-day session with sticky notes, whiteboards, and people standing up, a cramped meeting room kills the format. Either book a workshop space or pick a meeting room with movable furniture and wall space.
Don't book a glamorous space for a routine team huddle. You're paying a premium for design and finish that doesn't change the outcome of an internal sync. Save the prestige rooms for client-facing meetings where the building does some of the work for you.
What to look for in a meeting room
A checklist worth running through before any booking.
Connectivity:
- Wi-Fi speed (and a separate guest network)
- Wired ethernet for video calls if you're paranoid about quality
- Easy-to-find HDMI or USB-C connections to the screen
AV setup:
- Display large enough for everyone to read from anywhere in the room
- Working video conferencing (Zoom Rooms, Google Meet hardware, or at minimum a quality camera and mic)
- Speakerphone or ceiling mics that pick up the whole table
Furniture:
- Chairs that can be sat in for two hours without back pain
- Table size matching the capacity (a six-seater table for six people, not eight people pretending six fit)
- Whiteboards or writable walls if you'll need them
Hosting essentials:
- Reception desk that knows your guests are coming and can sign them in
- Water, glasses, and tea/coffee available without a separate fee
- Easy directions from the nearest tube stop (your guests will thank you)
The intangible:
- A building entrance that doesn't make your client doubt your business
- Lighting that flatters faces, not fluorescent overhead glare
- Quiet enough that recordings come out usable
Best areas for meeting room hire in Central London
Where you book matters as much as what you book, your guests will judge the choice before you've poured the water.
The City (EC postcodes). Best for finance, legal, professional services, and US clients flying into London. Excellent transport via Bank, Liverpool Street, Cannon Street, and Monument. Hubflow's 37 Lombard Street building sits in the heart of this area.
Mayfair, Belgravia, St James's. The premium end. The right call for senior client meetings, investor pitches, and anything where the address itself is a signal. Expect higher rates and a more formal feel.
Soho and Fitzrovia. Best for media, advertising, creative, and tech meetings where you want a less corporate atmosphere. Convenient to Oxford Street and Tottenham Court Road.
King's Cross and Farringdon. Strong for tech-heavy client bases and anyone whose visitors are coming in via the Eurostar or main line stations from the north.
South Bank. Slightly more value than the City for similar quality, with the South Bank itself as a backdrop for after-meeting drinks or dinner.
How to book a meeting room in London
The booking process should be straightforward, ideally online, with the option to pay by card and get a clear confirmation. Watch out for a few signs of a less professional operator:
- Inconsistent pricing depending on who you ask
- "We'll send you the room details on the day"
- No clear cancellation policy
- A demand for cash or a bank transfer rather than card payment
A reputable operator will publish pricing, show photos of the actual room (not stock images), and confirm details in writing within minutes of booking.
Frequently asked questions
- Can I hire a meeting room for one hour? Yes, most flexible operators, including Hubflow, offer hourly meeting room hire from as little as £50 an hour for smaller rooms.
- Can I bring catering into a hired meeting room? Usually yes for cold catering and tea/coffee. For hot food or larger events, the building's preferred caterer is often required, particularly in event spaces.
- Do I need to be a member to book a meeting room? No. Most flexible workspaces, Hubflow included, let you book meeting rooms as a one-off without any membership or commitment.
- Is Wi-Fi included for guests? Should be. If a venue charges extra for guest Wi-Fi in 2026, walk away.
- Can I get same-day meeting room bookings? Often yes, subject to availability, though for anything important, book at least a day or two ahead to make sure you get the room and time slot you want.
Book a meeting room in London
Hubflow runs meeting rooms across our Central London from £50 an hour for a small room up to full event spaces.
Book a meeting room, explore our event space, or visit any of our locations to see the rooms in person before you commit. If you'd like to try the building first, a Day Pass gives you full access from £35.